I am an anomaly. I am the last of a line, and I exist purely because of a strange series of happenstances.
Where to start ...... OK, I am a Deeds Clerk. That title in itself surely alerts you to the fact that we are not talking leading-edge technology. Listen, you wouldn't believe the half of it. Our firm is the result of amalgamations (most law firms are) and we have acquired responsibility for the wills, deeds and files entrusted to all our predecessors, going back fifty years in some cases. I have four lock-up garages, a huge attic, several massive safes, and filing cabinets stuffed with deeds and other documents. I am currently down to my last six inches of shelf space for deeds, and eight months of attic space for files, maybe. After that, I'm going to resign. Depends how they react to the situation. (It's a long story.)
[Note: if anyone from my company gets to read this ..... I am going to protect client confidentiality at all times, and our reputation. Not for my benefit, but for theirs and yours.]
I am employed by lawyers in Kingston, Surrey, and they are all hard-working, well-intentioned professionals who do their very best for clients. Sometimes the clients make that hard. Some of the partners are so conscientious that I can see the signs of stress in them, on a daily basis. I try to be supportive and minimise their burden, but the work makes that difficult sometimes.
Our main source of stress is the regulatory requirements of this industry. Believe me, if bankers had had to comply with the stuff we do, the world would not be in financial ruin; I can understand it to an extent - solicitors are present on occasions when large and sometimes vast sums of money pass between people, for one reason or another (death, divorce, sale, treaty, negotiation) and they have to be restrained from dipping their finger in the honey jar. But when we have to apologise to clients for the length of the first letter we send out to them, and when we have to bank every cheque within 24 hours, and submit to routine scrutinies that make the Spanish Inquisition look like ten minutes in a bouncey castle ... something is wrong.
I didn't intend to go in this direction. I wanted to talk about documents.
In my few years with this company, I have had to destroy vast amounts of documents. They go for 'secure shredding', because of the personal information they contain. Most of the time, the documents are routine. Sometimes, they are not.
I do my very best not to destroy anything worth preserving, despite the fact I have limited time. For example, I came across a cache of stuff relating to an early pioneer in Eastern Australia - we are talking 1860s - which was mostly dull as ditchwater conveyances relating to property he owned in Surbiton before emigrating but had great lists of names and properties that proved to be gold dust to the museum in Port Macquarie. In those days, everything had to be written out, in exhaustive detail, signed by multiple witnesses, and highly specific. Copies of birth and marriage certificates were required. Even copies of documents attesting to which church people attended. I learned that this guy had many children, one of whom was consigned to an asylum, hired convicts who had been transported out there as virtual slaves, imported Hereford cattle to that continent for the first time, and much, much more ..... incredible stuff. If I ever visit Port Macquarie (it is to laugh!), I'm sure of a few free frosties.
And sometimes it's poignant. Lord knows why, but one probate file I was directed to destroy contained the 'Soldier's Penny' owned by the late client. You don't know what a 'Soldier's Penny' is?
Here's an image, followed by a link - the image is not of the actual 'Dead Man's Penny' (the popular name) kept by this particular client. I assume his father had died in the First World War.
I couldn't believe it when the Penny dropped out of this file. They are solid chunks of bronze, five inches in diameter. I didn't know what to do with it. Obviously, this guy had passed away with no living relatives, or at least with none who wanted any of his memorabilia. In the end, I sold it on eBay and used their facility to donate all the profits to ... I think ... the Star and Garter Home for wounded soldiers, in Richmond. I hate eBay, but at least they do offer that option.
Other documents I have destroyed have been wills. Yes, if you make a will and leave it with your solicitor, after fifty years or so they will assume that you're either dead and no-one cared, or you have made a later will with another firm, you ingrate. You would not credit some of the things people put in their wills, or what accompanying documents can tell you about their lives. 99% of the time, of course, wills are dry as dust and so they should be. Occasionally, like mining for opals, something starts to gleam out of the wall you're hacking at.
Like the guy who left a fiver to his doctor; 'to drink my health, which neither he nor the medical profession as a whole could restore to me'. Sorry to strike a sad note, but enclosed with that will was the death certificate, dated just two weeks later, which stated; ' ...... did take his own life by inhalation of household gas.' Stuck his head in the oven.
With another will was a whole series of correspondence, telegrams and other ephemera which I have worked up into a binder, chronologically - basically a spinster sister ran away with a music hall entertainer, and his outraged wife and the spinster's outraged family (who were frightfully well to do) tried to combine to find them and confront them with their outrageous behaviour. I do hope the couple had a happy ending ... sadly the ending is not available to me.
People also leave vitriolic letters to their relatives, explaining why they haven't been left anything in The Will. Usually because of what they said about Our Brenda at Kev's wedding, or something equally trivial. They go into shredding straight away.
The reason I'm writing this piece today instead of earlier is that I am processing the very last such batch of old documents. It is a pile of draft wills from the 1930's, which popped up when we cleared some ancient deeds boxes from the attic. Here's an example of how ancient these are:
"To our professional charges in connection with attendances on you and correspondence in the drawing and completing of your will ....... £1/11/6"
Oooh, and I love this one .... reminds us how things were once done, and what the Royal Mail used to be:
"In accordance with the instructions which you gave to Mr Ingillson last night, we have prepared and herewith enclose engrossment of your Will.
You will notice that we have added the legacy of £3/-/- to your nephew [X] in accordance with the note which you sent to Mr. Ingillson's house this mid-day.
We think that you will find the engrossment carries out your instructions. Mr. Ingillson will call at your house at say 9.15, tomorrow Friday morning to confirm that it is quite in order and he will then call again at 2.15 as arranged when the Will will be executed by you in his presence along with Mrs [Z]."
Good Lord and butter. That kind of service would today cost you upwards of half a grand.
I regret saying goodbye to these documents. Every one of them (even those which don't have eight wax seals and signatures or are - like the boring conveyance from the early 1800s that I have on my shelf at work - attached by a ribbon to a three inch wax disc seal stored inside a lead canister, all of which are now so fragile after the centuries have trodden on them) meant a great deal to someone, and they are portals to lives that are by and large wholly forgotten.
It could make a man sad. Thank god for gallows humour.
[Attendance Note: An hour and a half. No client, no-one to bill. File copy in my General File, please, Doreen.]